Choosing the right property management company is necessary to protect your investment. Whether this is your first time working with a property management company or you’ve worked with one in the past, it’s essential to choose the right company to protect your property's value, ensure guest satisfaction, and have continued long-term profitability.
When choosing a property management company, many factors must be considered, such as marketing services, pricing, customer service, and whether the company is experienced and has good reviews. In this blog, we’ll take you step by step through the criteria that must be met, guide you through what you should look for in a property manager, and provide tips to help you make an informed and confident decision with your goals in mind.
Learn More About Our Premier Property Management Services
In this article:
- What Does a Property Manager Do?
- Good vs. Great Property Managers
- 10 Things to Look for in a Property Manager
- Why Lincoln City Vacation Rentals is the Right Choice
- How to Switch Property Management Companies
- Stress-Free Vacation Rental Management with LCVR
- Frequently Asked Questions
What Does a Property Manager Actually Do?
A vacation rental property manager acts as the bridge between property owners and guests, handling the day-to-day operations that keep rental properties running smoothly. These responsibilities include finding and screening guests, marketing vacant units, collecting payments, and handling maintenance and repairs, all while ensuring compliance with local laws and regulations. They also manage rental agreements, handle complaints, and are committed to assisting the renter with everything from checking in to organizing vacation activities.
Good vs. Great Property Managers
Not all property managers are the same. A good property manager handles the basics like payment collection, general maintenance, and guest inquiries. They’ll make sure to keep things running, but in a reactive way, rather than through a proactive approach. A great vacation rental property manager, on the other hand, will be proactive and strategic. They value your property and invest in its long-term success, treating it as if it were their own. Issues are anticipated before they arise, and communication is consistent. Great managers also have excellent marketing knowledge, strong vendor relationships, and provide tech-savvy solutions to help streamline operations and increase guest satisfaction. The difference is in the consistent results each property owner receives.
Top 10 Things You Should Look for in a Property Manager
Choosing the right property manager isn't just about finding someone to collect payments; it's about partnering with a professional who can protect your investment and enhance your returns. Here are the top 10 qualities to look for when making your decision.
- Proactively communicates to keep homeowners informed and confident.
- Dedicated to providing exceptional experiences to both homeowners and guests.
- Prevents high turnover rates by ensuring long-term professional relationships and trust, keeping homeowners and guests happy.
- Actively listens to guests' and owners' concerns and prioritizes each to ensure a pleasant experience for everyone.
- A professional reputation backed by five-star reviews that builds credibility and attracts guests.
- Ensure all properties meet luxury standards through strict cleanliness procedures and maintenance.
- Utilizes sustainability and cutting-edge technology to achieve long-term success.
- Protects your investment by offering data-driven guest screening.
- Preventative maintenance through anticipation of issues before they occur, not after.
- An expert in property management laws and regulations to ensure full compliance and protect property owners and guests.
Why Lincoln City Vacation Rentals is the Right Choice for You
At LVCR, we take pride in our reputation and high standards. That’s why we reinvest our profits into our homeowners’ properties to enhance quality, boost property appeal, and drive a strong return on investment. Our goal is to build a strong partnership based on growth and trust, ensuring a long-term relationship that’s built to last.
We don't stop there. We offer a variety of support programs that address important aspects of vacation rental property management, including maintenance assistance and security measures. Our priority is to cultivate a community founded on trust, integrity, and shared success.
When you choose Lincoln City Vacation Rentals, you're not only hiring a property manager, but you're also gaining a trusted business partner who is committed to delivering the best services and offerings.
- Complimentary Professional Landscaping: Includes lawn care, trimming, and weed control, keeping your property's curb appeal flawless at no extra cost.
- Dynamic Pricing: We utilize Beyond Dynamic Pricing to price our listings competitively. Real-time demand data powers this system and analyzes billions of data points, using a pricing algorithm to set competitive rates and boost homeowner earnings.
- Owner Portal: Our property management system, Streamline, allows owners to quickly check financials, book a stay, or create a work order with ease through an app.
- Advanced Security with Ring: Every property includes a Ring doorbell, three stick-up cameras, and 24/7 professional monitoring for complete peace of mind.
- Damage Protection: LCVR covers accidental guest damage at no cost to homeowners, ensuring peace of mind and proactive property care.
- Towels and Linen Program: We ensure premium quality for every stay, enhancing guest satisfaction and simplifying the homeowners' to-do list.
- Comprehensive property refresh: LCVR’s onboarding process repairs wear and tear, restores functionality, and revitalizes homes to boost booking rates and reviews from day one.
How to Switch Property Management Companies
Changing property managers can feel intimidating, but when your current provider isn't meeting expectations, making the switch is essential to protecting your investment and improving guest satisfaction. To ensure a smooth transition, it's important to follow a structured plan and process.
Review Your Current Contract
Understand termination clauses, notice periods, and any exit fees. Most agreements require 30–60 days’ notice, so plan accordingly.
Secure New Property Manager First
Vet potential companies thoroughly by looking for strong systems, proactive communication, and proven success with properties like yours.
Provide Official Notice
Collecting and organizing leases, guest ledgers, maintenance logs, vendor contracts, and security deposit details will speed up onboarding.
Communicate with Guests Early
Transparency builds trust. Inform guests about the change, provide new contact details, and reassure them that lease terms remain unchanged.
Update Financial Accounts
Switch payment collection systems and bank accounts promptly to avoid payment delays.
Conduct a Property Audit
Walk through the property with your new manager to identify deferred maintenance and set expectations for upkeep.
Notify Vendors and Service Providers
Share updated contact details and decide whether to retain existing vendors or onboard new ones.
Close Out Financials with Old Manager
Ensure all security deposits, outstanding invoices, and final rent payments are reconciled. Request a final financial report for clarity.
Ready to Experience Stress-Free Vacation Rental Management?
At LCVR, we combine tailored solutions with a commitment to excellence, caring for your coastal property while maximizing your investment. Let us help you create unforgettable guest experiences and enjoy the peace of mind that comes with first-class service. Start your journey today and discover why homeowners trust LCVR.
Contact us today to get started!
Frequently Asked Questions
How Often Do Homeowners Get Paid?
Payments are sent to homeowners on the 10th of each month for the previous month's rental revenue via direct deposit.
Do Lincoln City Vacation Rentals Provide Electronic Locks?
Yes, we do. The electronic locks integrate with our software, and guests receive a unique access code valid only for their stay. Owners can also have a master code that will remain unchanged between stays.
Where Will Our Home Be Advertised?
We promote our vacation rentals through various channels, from advertising on Google to reaching out to repeat customers and listing your property on third-party platforms like Airbnb, Vrbo, and Booking.com.
You can find additional FAQs on our Property Management page.